Incentive Program to Attract International Events to Quito

Quito Tourism has launched a program to support the local MICE Industry by offering subvention funding to organizations interested in hosting events such as, conventions, conferences, congresses, government events, exhibitions, incentive trips and business events in Quito.

 

The different categories of support that Quito Tourism offers are the following: 

1.     GOVERNMENT ADVOCACY

·        Official letters from Quito´s Mayor’s Office to strengthen the city´s potential to host international events

·        Manage access to heritage sites and venues.

·        Logistics support (transportation, security, among others).

·        Contact qualified suppliers.

·        Event communications through Quito Tourism’s channels.

·        Discounts or complimentary use of public spaces.

·        Negotiation of special rates for travel services.

·        Assistance in the creation of the Bidding Book.

·        Digital presentation showcasing what Quito has to offer.

2.     FINANCIAL SUPPORT:

The financial support will be delivered through actions according to the current regulations of Quito Tourism.

a.     FINANCIAL SUPPORT FOR CORPORATE MEETINGS AND INCENTIVE TRIPS

  1. The event must have at least 50 international delegates.
  2. The event must be in bidding process. Financial support cannot be provided to events already confirmed to take place in Quito.
  3. Application should be sent at least 4 months prior to the intended event date.

 

Quito Tourism has 2 types of support options for events that meet the minimum eligibility criteria:

Subsidized site inspection

Financial Support for the Event  

Quito offers support to decision makers, event organizers and DMC´s considering Quito as the host city with the following items:

 

-Air ticket in Executive class (not applicable to business class air tickets)

-Lodging

-Local Transportation

-Meals

 

  • Quito Tourism reserves the right to select the clients eligible for a site inspection.
  • Quito Tourism will define the parameters and the results to be obtained with the site inspection.
  • The number of days to be considered for the site inspection will depend on the market of origin or the person visiting the city.
  • The site inspection will only cover the city of Quito.
  • Each visitor must fill out the following online application.

 

https://forms.gle/iiJhxdHipy2qFXTc8

 

The support is be based on the number of days, the number of international delegates attending and the economic impact.

 

This support includes city tours, attractions, and entertainment, as well as promotional material.

 

To grant these funds we require the following conditions:

 

  • Accommodation and event organization and tourism services must be provided by formal and established companies.
  • Preferably the event should take place from January to March or from July to September.
  • The event should book a minimum of 2 nights in Quito
  • Quito Tourism supports sustainability in the events industry
  • Quito Tourism recommends using companies with the High-Quality Stamp (Distintivo Q) for accommodation and food service.
  • Fill out the following online application

 

https://forms.gle/iiJhxdHipy2qFXTc8

 

Depending on the economic impact of the event additional funding may be considered on a case – by – case basis.

  •  

    b. FINANCIAL SUPPORT PROGRAM FOR ASSOCITATION MEETINGS

     

    Requirements

    The interested party must fill out the following application with the details of the event and the type of support is being requested. To get the online application click here: https://forms.gle/iiJhxdHipy2qFXTc8

     

     

     

    Quito Tourism offers 3 types of support for the events that meet the eligibility criteria:

Bidding Process

Subsidized site inspection

Event subvention  

Assistance in the creation of the Bid Book.

 

 

 

Quito offers support to associations and international organism representatives and decision makers, considering Quito as the host city with the following items:

 

-Air ticket in Executive class (not applicable to business class air tickets)

-Lodging

-Local Transportation

-Meals

 

  • Quito Tourism reserves the right to select the clients eligible for a site inspection.
  • Quito Tourism will define the parameters and the results to be obtained with this site inspection.
  • The number of days to be considered for the site inspection will depend on the market of origin or the person visiting the city.
  • The site inspection will only cover the city of Quito.
  • Each visitor must fill out the following online application.

 

https://forms.gle/FaMHRVnhjZhoGJtW6

 

Quito offers support to events organized by associations and international organisms with the following items:

 

·        A city tour for the association / international organism committee.

·        Lodging: Quito Tourism will coordinate the financial support to pay totally or partially for the rooms of the association | international organism representatives with the hotel.

·        Transportation: Transfer to the event or other locations included in the agenda.

·        Entertainment: Quito Tourism will coordinate with a cultural group a show for the Welcome or Farewell activity.

·        Quito Tourism will provide the city´s promotional brochures and collateral material for the bidding process to the international delegates (collateral material and promotional brochures quantities are subject to availability)

 

The financial support will be allocated:

  • After the application is received and analyzed financially and legally by Quito Tourism.
  • According to the size of the event, number of attendees and the economic impact the event will have for the city of Quito.

Application:

 

https://forms.gle/FaMHRVnhjZhoGJtW6

 

Download a promotional kit here:

 

https://drive.google.com/drive/folders/1eO6MdjZx1CJHry7wPpjBrmSfYal6dmZP?usp=sharing

 

 

For more information, please contact us at meetings@quito-turismo.gob.ec

 

Facebook: @MeetinQuitoec

Twitter: @MeetInQuito 

 

LinkedIn: Quito Meetings & Incentives